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How To Back Up Your Data And Why You S

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Why You Need To Back Up Your Data And Why You Should Do It

Why should we care to back up our data?

It is a given that we depend on our smart phones and various electronics every day.  Once we all are accustomed to the daily routine of checking our social media, finishing school or work projects, and taking photos of those precious moments in life, it can be very easy to forget how fragile all the data is.

There are countless stories of victims that had to either kiss their project goodbye after their computer crashed, or lost access to hundreds of photos of loved ones after their phone decided to take a plunge into the deep end.

man wearing white top using MacBook

Needless to say, these stories that mostly go unheard, become more distant as we all conform to the idea that, this will not happen to us.  After all, nothing has happened all the way up until now, so why would it happen.  Which is true for everyone, until it is too late.

Sometimes, there is no going back.

Reality sets in as customers stand in front, and have to bear the news that the data, in this situation, is not retrievable.  It can be heartbreaking and awkward to have to explain to those customers that those pictures, text messages, and work files are basically gone.  The sad truth being, that all this could have been avoided if their smart phone had been set up to sync to a cloud service, or if they had created copies of important files on to a flash drive.

Though the complete truth is, not all of us are tech savvy enough to have even known that this is a potential issue, let alone, what steps to follow to avoid the difficult situation.  To help everyone keep their important data safe; here is a general guide to help point you in the right direction on how to back up your data on various devices.

How to back up data on a smartphone.

First and foremost, it is important to understand that your data is broken into many forms.  For example, your photos are data, your conversations in WhatsApp are data, your contacts are data, and even your files are data.  Even the games we download on our phones are data.  The list goes on.  But we will only focus on what most people find primarily important.

These different sections of data can be backed up and saved in different ways.  For example, WhatsApp has its own built in system to back up your conversations to their servers on a scheduled basis.  This means if you lose your smart phone, your WhatsApp account will still have the information saved.  So once you replace your poor phone and download the app again, everything will re-downloaded and you’ll be right where you left off.

If you do not already have a Gmail (Google E-mail) account, then you should go ahead and make one now.  A powerful resource to help you protect your data.  You can use your Gmail account linked to Google Drives to back up your WhatsApp and project files.

How to restore WhatsApp messages when you get a new phone AND a new number
How to use Google One to back up your Android phone - The Verge

In a very similar fashion, Android users can back up their photos and files to their Google Drive and Google Photos account in their phone settings.  Apple users, on the other hand, will also have a similar method, however as Apple uses a closed system, rather than using Google Drive, their data is synced and backed up with an iCloud Drive.  Make sure you have remembered the e-mail and password you set up for your Apple ID if you ever want to be able to get back in and download your data.


How to backup your iPhone to Apple's iCloud | AppleInsider

The methods we have mentioned above are all what we call Cloud Sync tools that we can use to save our precious photos and files.  For those of us who feel uncomfortable to do that, you can always use the old fashioned, plug your phone into your computer and copy your files over method.  For more in depth details that take you step by step, you can always head over to Youtube to watch a tutorial on setting this up.

How to back up data on a laptop or computer.

Backing up your data on a laptop is thankfully a lot easier.  You can also opt to use Cloud services, which have the added benefit of allowing you to access your files from anywhere.  However, for those of us that are not very tech savvy, it is much simpler to use a flash drive (USB Drive, Thumb Drive), or an external drive.  You can pick up a flash drive these days for as low as $10 CAD.  If you have a large amount of data, I would recommend opting to purchase an external Solid State Drive, which could run you around $100-$200 depending on how much space you would like.  You can always opt to go with a Hard Drive which offers more space at a lower cost, however, Hard Drives are more susceptible to failure in the long run.  After that, it is as easy as dragging and dropping your files and photos.

Security Risk? USB Drives in the Workplace | TitanFile

Best External Solid State Drives in 2021 | Windows Central

Your future self will thank you.

If you would like a more in depth step by step guide, you can always check out Youtube, which has a ton of helpful breakdowns.  But in the end, you will thank yourself in the unfortunate event that you break your smart phone or laptop.  At the end of the day, you may be able to replace your devices with the short lived pain of losing some cash, but that will not compare to the long term pain of losing precious photos, or hours and hours of work on your projects.  There are many other ways to do so, including most antivirus software that have built in back up, or your operating system (Windows, Mac) that can provide you avenues to make sure your data is tucked away safely in case things go sour.  Back up your data on a regular basis and you may thank yourself one day.

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